Tasks Dashboard & Task Aging
What It Is
The Tasks Dashboard is an analytics strip that sits above your task list, showing your velocity, activity heatmap, and a task aging chart that surfaces how long your open tasks have been sitting untouched.
Why It Matters
You can't fix what you can't see. The dashboard makes your patterns visible: how many tasks you're completing each week, which days you're most productive, and — most importantly — which tasks you've been avoiding. The aging chart is your procrastination mirror. Click a bar, see the tasks, and decide: finish them or kill them.
Opening the Dashboard
Toggle the dashboard on or off with the Dashboard button in the toolbar (the grid icon). It appears as a strip above your task list — your tasks remain visible below it.
What You See
Top 3
The left card shows your Top 3 picks for today. If you haven't selected your Top 3 yet, it pulses gently to get your attention. Star up to 3 tasks to lock in your daily focus — they'll stay pinned at the top of every task view.
Metric Tiles
Three clickable tiles show your current counts:
- Today — open tasks due today (click to filter)
- Overdue — tasks past their due date (turns red when > 0)
- This Week — open tasks due this week (Mon–Sun)
Clicking any tile instantly filters your task list to that set.
Velocity Sparkline
A compact line chart showing tasks completed per week over the last 13 weeks. This is your throughput trend — are you speeding up, slowing down, or holding steady?
Activity Heatmap
A monthly calendar grid showing task completions per day:
- Empty — no tasks completed
- Light green — 1-2 tasks
- Medium green — 3-4 tasks
- Dark green — 5 tasks
- Dark green + fire emoji — 6+ tasks (top-tier day)
Click any day to drill down — the task list below filters to show only tasks completed on that date. A badge appears showing which date you're viewing, with a "Clear" button to reset.
Task Aging Chart
A bar chart showing how long your open tasks have been sitting in your backlog:
| Bucket | Age Range | What It Means |
|---|---|---|
| 0-2d | 0 to 2 days | Fresh — just created |
| 3-7d | 3 to 7 days | Normal — within a work week |
| 8-14d | 8 to 14 days | Getting stale |
| 15-30d | 15 to 30 days | Neglected — needs attention |
| 31-90d | 31 to 90 days | Seriously procrastinating |
| 90+d | Over 90 days | Time for a hard decision |
Click any bar to drill down. The task list instantly filters to show only the tasks in that age bucket. A badge like "Aging 90+" appears at the top, with "Clear" to reset.
This is your procrastination surface. The tallest bars on the right side are your oldest, most-avoided tasks. Click them, see them, and make a decision: do it, reschedule it, or delete it.
How Task Aging Works on Cards
Individual task cards also show aging indicators:
| Age | Label | Visual |
|---|---|---|
| 7-14 days | Waiting | Age label with sleep emoji |
| 14-21 days | Neglected | Small cobweb overlay on the card |
| 21+ days | Procrastinating | Large cobweb overlay on the card |
The cobwebs are a playful but honest signal: this task has been sitting so long it's collecting dust. Open it up, blow off the cobwebs, and either get it done or let it go.
Tips
- Check the aging chart weekly. Make it part of your Friday review. If the right side of the chart is growing, you're accumulating debt.
- Click the 90+ bar first. These are your oldest tasks. For each one, ask: "Would I create this task today?" If not, archive it.
- Use the heatmap to spot patterns. Are your Mondays productive but Fridays dead? Are you completing tasks in bursts or steadily? Adjust your schedule accordingly.
- Velocity tells the real story. A rising velocity line means your system is working. A flat or declining line means it's time to reassess your workload or break tasks into smaller pieces.
- Drilldowns stack with filters. Click an aging bar to see those tasks, then use the filter tabs (Today, This Week, etc.) alongside it for even more focused views.
Related Features
- Tasks Overview — Full guide to creating, managing, and filtering tasks across list, kanban, and focus views.
- Goals & Projects — Task completion rolls up to project outcomes and goal progress.
- Home Dashboard — A compact version of the dashboard appears on your home screen for a quick daily snapshot.